Tried and true, the RFP tool is a powerful workhorse and the foundation of many a successful event. Yet in an industry that revels in face-to-face excitement, it’s safe to say that crafting a voluminous, uber-detailed RFP isn’t always a planner’s favourite task.

Adding to the challenge, there’s a hard truth. Lots of RFPs could do with a few improvements. How so? Ask any vendor who’s wading through a 100-question RFP with a two-day deadline. Or the savvy young hotelier who thought she blew away the competition but is now puzzling over why the same old vendor won the business—again.

While so very useful, RFPs are also time-consuming and prone to particular frustrations and pitfalls. So how can you ensure you’re putting out solid RFPs, acting ethically and inspiring the best from vendors?

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