Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:



NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.


Site Selection Considerations for the Meeting Event Planner

Proposing an off-site meetings destination? Use this guide to ensure your recommendations align with company goals.

For a meeting event planner, the process of site selection is based on many considerations. If you're responsible for suggesting possible locations for an upcoming meeting or event, ask yourself these questions. The answers will help you develop a viable short list and will add weight to your recommendation - before you spend any effort on more detailed site inspections.

Does it fit your corporate travel policy? Find out about any recent updates or amendments to your organization's travel policy. You may be able to take advantage of arrangements with preferred accommodations and hotel meeting facilities and airlines for rates and value-added services, making your site selection decision much easier.

What's the climate like? We're not just talking about the weather, although that is indeed a factor, but also any issues surrounding the political or social climate that may affect security or participation rates.

Is the timing right? There can be dramatic peaks and valleys in seasonal hotel occupancy rates in various regions and cities, and this supply and demand will affect your budget for your event. Will your event coincide with other city-wide events or festivals that could affect the cost and availability of the services and accommodations your group needs?

Is it convenient to get to? When selecting an event venue, think about where the majority of your guests would be traveling from, factoring in travel time and cost of transportation. Will it be perceived by guests as an exciting travel opportunity, or a long and difficult journey for a too-short stay?

What are the transportation options? With flight schedules and frequencies in flux for many air carriers, inform yourself about service to your prospective destination. Direct, nonstop flights are preferred by most business travel participants.

Does the location serve your organization's goals? Consider any business or public relations factors that may tip the balance to one destination over another. Can you identify reasons a particular destination would have meaning for attendees as a motivator?

other articles in this section

How to turn delegates into social media brand ambassadors

The new reality for... DMCs

The new reality for… CONVENTION CENTRES

Job Hunting Today

Your Event Contract Questions Answered

The New Reality for… RESORTS

Hack Away

Beyond Talking Heads

Keeping Connected

Be a Part of the Solution

Time Wise

One Big Virtual Reunion

There's No 'i'solation in Team

New Direction in a Time of Need

Financial Smarts

On the Bright Side

Talk to Me

Food Forward

The Value of Employee Sustainability

All the Right Moves

The Real Cost of RFPs

Valuable Video

Meetings Forecast 2020

RFP Writing 101

Epic Flight

Events that Matter

Trade Show Secrets

Taking Good Care

Oh Canada

Canadian Teambuilding

The Dilemma

We’re All in This Together

Trend Update

Vision Quest

Turn Off that Phone!

Get Into WEC 2019

No Place Like Home

Get into the Tourney

Eating Cleaner

Marriott’s Bonvoy Launches

On the Quiet Side

Getting to Know You

Lifelong Learning

Dynamic Icebreakers

New Year, New You

The Next Step

Meeting Trends 2019

Dialled In

MPAHT Signs The Code

Holographic Magic

Light Touches

Screening Room

Attendee Survival Guide

Oh Canada!

Supporting Roles

Breaking Down the Barriers

Tour Guides

Happiness Matters

Deals on Meals

You need a ‘Workation’

Pop-Up Events

Green Event Trends

Risky Business

Tee Time!

On the Quiet Side

The Next Generation

First Aid Facts

How to Get your Productivity back

A Sense of Taste

RFP 101

Ignite your Panel Discussions

Stay-Put Strategies

Words of Wisdom

Copyright Knowledge

The Power of Hindsight

Liquid Assets

Grape Escapes


Geofencing Technology

Social Media Smarts

Online Registration

Master your MC Smarts

Demographic Shift

Ignite your Hiring Skills

Responsible Food Management

Save your Event from Disaster with Forward Thinking

You’re Virtually There

Event Music

Taking a Constructive View of Negative Feedback

Boosting Numbers for Less-attended Events

Team Mentality

Beyond the RSVP

Langdon Hall, Cambridge, ON

Site Selection Smarts

A Green Seal of Approval

Get to know Natalie Wilson, CMM, CMP

Swamped by short RFP turnaround times?

Meeting Room Design

Embracing Hybrid Meetings

Beyond the Schmooze