Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:



NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.


E-clutter Management

Get a grip on your digital communication

By Astrid van den Broek

Theresa Gatto receives about 200 e-mails daily. “In this industry, we’ve got things coming at us from every angle,” says the Milton, Ont.-based convention sales manager for Ottawa Tourism. “And technology helps and hinders communication because I’ve got multiple sources communicating at the same time. Some are communicating the same message, some in a different format. And then there’s figuring out how to keep up on social media communications—it’s a constant challenge to stay on top of everything.”

Digital clutter comes from multiple sources—think texts, e-mails, BBMs, social media alerts and more. Unlike physical clutter, which is easy to see, e-clutter can grow unmanageable because it’s hiding in our devices, says Elizabeth Bowman, president of Innovatively Organized, a Seattle-based productivity consulting and organization firm. “And clutter tends to form when individuals are overloaded and are in a rush to switch from task to task,” Bowman notes.

Here’s how to streamline your electronic communications:
Say no to texting. Texting's nature encourages more conversation and it’s easy to lapse into non-professional communication. “Texting is primarily more of a personal thing in terms of communications—I don’t really like to use texting for business,” says Gatto.

Use technology to handle technology. Drowning in social media email alerts? Use aggregators like HootSuite to manage social media accounts from one central dashboard, suggests Bowman. “This way, you don’t have to log in and out of so many different sites and you can view it all in one place.” Having trouble keeping up on your own communications you send out via social media? “We like tools like Buffer that help you gather interesting articles and then the app automatically shares them with your social networks throughout the day,” adds Bowman.

Prioritize e-mails. “Use the two-minute rule when making decisions about processing e-mails,” says Bowman. “If it can be tackled in two minutes or less, do it now. If it will take longer than two minutes, then add the action from the e-mail to your task management system or to-do list.”

Set up filters. Use the power of your e-mail system to set up filters for e-mails to be sent directly to folders. That way you can look at industry e-mail blasts when it’s convenient.

Start now. “Begin by organizing your active digital clutter such as your e-mail inbox, contacts, etc. Once those habits and processes have been established, then organize and archive past files,” notes Bowman.

other articles in this section

The new reality for... DMCs

How to turn delegates into social media brand ambassadors

The new reality for… CONVENTION CENTRES

Job Hunting Today

Your Event Contract Questions Answered

The New Reality for… RESORTS

Hack Away

Beyond Talking Heads

Keeping Connected

Be a Part of the Solution

Time Wise

One Big Virtual Reunion

There's No 'i'solation in Team

New Direction in a Time of Need

Financial Smarts

On the Bright Side

Talk to Me

Food Forward

The Value of Employee Sustainability

All the Right Moves

The Real Cost of RFPs

Valuable Video

Meetings Forecast 2020

RFP Writing 101

Epic Flight

Events that Matter

Trade Show Secrets

Taking Good Care

Oh Canada

Canadian Teambuilding

The Dilemma

We’re All in This Together

Trend Update

Vision Quest

Turn Off that Phone!

Get Into WEC 2019

No Place Like Home

Get into the Tourney

Eating Cleaner

Marriott’s Bonvoy Launches

On the Quiet Side

Getting to Know You

Lifelong Learning

Dynamic Icebreakers

New Year, New You

The Next Step

Meeting Trends 2019

Dialled In

MPAHT Signs The Code

Holographic Magic

Light Touches

Screening Room

Attendee Survival Guide

Oh Canada!

Supporting Roles

Breaking Down the Barriers

Tour Guides

Happiness Matters

Deals on Meals

You need a ‘Workation’

Pop-Up Events

Green Event Trends

Risky Business

Tee Time!

On the Quiet Side

The Next Generation

First Aid Facts

How to Get your Productivity back

A Sense of Taste

RFP 101

Ignite your Panel Discussions

Stay-Put Strategies

Words of Wisdom

Copyright Knowledge

The Power of Hindsight

Liquid Assets

Grape Escapes


Geofencing Technology

Social Media Smarts

Online Registration

Master your MC Smarts

Demographic Shift

Ignite your Hiring Skills

Responsible Food Management

Save your Event from Disaster with Forward Thinking

You’re Virtually There

Event Music

Taking a Constructive View of Negative Feedback

Boosting Numbers for Less-attended Events

Team Mentality

Beyond the RSVP

Langdon Hall, Cambridge, ON

Site Selection Smarts

A Green Seal of Approval

Get to know Natalie Wilson, CMM, CMP

Swamped by short RFP turnaround times?

Meeting Room Design

Embracing Hybrid Meetings

Beyond the Schmooze