OCTOBER 4, 2017  

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Meetings & Events
Corporate Travel Management
Incentives & Rewards

Trying to keep your budget low, but meeting impact high sounds next to impossible, but these money-saving tips can help balance the bottom line.




Choose your venue wisely:

Make sure the location serves the theme and doesn’t fight it, says Keri Miller, CSEP, partner and chief creative strategist, e=mc2 events, based in Calgary, AB. Ask what furniture and decor elements the venue has available for general use.


Avoid decor sprawl:

“When the budget is lean, clusters of decor are much more impactful than little ‘hits’ of decor,” says Miller. Draw attention to the elements you want guests to experience, such as the entrance, the stage, food stations and bar.


Pause before you print:

Savings can be found in reassessing what you print, says Rachel Westman, event manager at Strauss Event & Association Management in Winnipeg. Are there documents you could offer online? Do you need to print a menu for each person? How about printing one per table instead? The event program, session descriptions, speaker biographies, venue map and exhibitor listings can live on an event app. 


Light it up:

“Lighting and the understanding of it is a designer’s best friend,” says Miller. In vast rooms, keep the walls dark and focus on creating an intimate area by lighting the featured decor vignettes and stations, drawing the eye inward.


Make your numbers:

To avoid waste and cut costs, Westman recommends confirming numbers for breakfasts and nutrition breaks at 85 per cent of attendance. “These aspects have a level of attrition—people sleep in or spend their breaks on a phone call.” Westman suggests replacing bottled and canned beverages with pitchers of water and juice, which can cut the cost in half. But, says Westman, “Don’t skimp on the coffee! Coffee and water are really important to keep attendees well fueled and happy.”

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Visit Ignite's Inspiration Room for more ideas and inspiration



The Spider Hub
The Fresh Conference, focused exclusively on meeting design, split one event into five last year, when meeting planners in London, Brussels, The Hague, Turin and Lisbon were able to interact with each other in real time. This year the conference will venture into a ‘spider hub’ interaction where break-out sessions will coordinate four different sets of tables with their counterparts in the other cities. Each table will have its own discussion and participants can move into another discussion by moving to another table. The Fresh Conference utilizes real-time technology and new techniques to encourage debate and interaction.


2018 Costs
According to the 2018 Global Price Forecast, a collaborative effort between the Global Business Travel Association and Carlson Wagonlit Travel, airfares in Canada may be subject to aggressive competition next year as new entrants crowd the marketplace. Hotel prices in Toronto, Montreal and Vancouver are expected to remain strong throughout 2018. Concerns about the implementation of 48-hour cancellation policies will require a review of contracts by managers and be subject to negotiation. Ground transportation prices will only rise minimally, about .5 to one per cent.


Auction 2.0
For the third year, the Society for Incentive Travel Excellence (SITE) Foundation is hosting an on-line auction to raise funds for investment in critical research and educational program support for incentive travel professionals. Auction 2.0 features exclusive travel experiences to destinations around the globe, including Hawaii, Mexico and the Caribbean, Italy, Ireland and the UK, Singapore, Beijing, Phuket, Dubai and Australia. The SITE Foundation raises funds to invest in research to strengthen the business case for incentive travel, to support the development of competency-based, incentive travel training and certification programs and gives education grants to SITE chapters. The on-line auction will be open until October 16th.


Share your event news, case studies or story ideas with us here at ignitemag.ca.


October 20, 2017  

Hilton Garden Inn, Vaughan, ON

Why go: A luncheon with keynote speaker Tim Arnold—a leadership and teambuilding expert, a supplier showcase and an educational workshop will round out a day of networking with independent meeting planners.  


CSAE National Conference

October 25 – 27, 2017

St. John’s, NL

Why go: Improve your skill sets and advance your association by attending educational sessions, keynotes and trade show. Work the social events and discover opportunities for exploring the vibrant culture and atmosphere of St. John’s.


SITE Canada Education Day

November 1, 2017

The Boulevard Club, Toronto  

Why go: Learn how to engage and motivate your attendees, employees and co-workers. Find out why you need to start storytelling and discover simple techniques to increase your productivity and achieve your goals.


For more events, visit Ignite's   WHAT'S ON CALENDAR  

Conference Coordinator

You’ll report to the director of operations and be one of several conference coordinators on staff at BUKSA Strategic Conference Services. Your mission will be to work with project managers in organizing projects and events that are held in centres across Canada and abroad. Coordination of logistical details and onsite execution will be your primary responsibility. Some administrative and coordination experience is required. Must enjoy working in teams, have excellent communication skills and thrive in a fast‐paced environment.

Meeting Manager

A meeting manager responsible for development, planning and overall operational execution of meetings is required for BCD Travel’s corporate clients. The right candidate will have strong project and client management skills and be able to drive timelines to ensure successful event operations. You’ll work on a variety of programs and serve as the planning contact for each respective client. You’ll also be responsible for program planning functions and overseeing website development, attendee management, compliance and final program billing/reconciliation.

Event Planner

You will be responsible for planning and executing all annual in-house and offsite events/meetings for United Van Lines, including the company’s member/owner annual convention. Meeting planning will entail end-to-end planning and execution and tradeshow sponsorships, including pre-event promotions, onsite execution, follow-up, measurement and reporting. In addition you will provide a high level of administrative support for a busy and dynamic executive. A BA in Hospitality/Event Management and/or CMP is required.

Check out Ignite's   JOB BOARD   for more exciting career opportunities

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