Ignite a Sp@rk of inspiration. October 7, 2015 Issue

OCTOBER 7, 2015

Meetings & Events
Corporate Travel Management
Incentives & Rewards

Harnessing the full potential of technology in the delivery of audio visual is only possible with the collaboration between the event planner and the AV provider. AV suppliers are eager to work with planners to deliver their vision, but it requires both parties to come prepared to understand each other. Mark Jokinen, national account director with FrischkornMEDIACO says "we cater an event with technology, and when we are able to bring our smarts to the table, it's pretty rewarding." Here are five tips to get you started working together.

Know what you're getting:

Thoroughly review bids before hiring; fully understand the AV and electrical fees, what's involved in the contract, and your freedoms and limitations.

Be upfront about budget:

Knowing what their limit is, an AV company may be able to "squeeze" more expensive equipment and better services into your budget.

Have a Strong vision:

Be clear from the start what you're trying to achieve in terms of look, feel and theme. Provide an agenda and complete content in your RFP.

Troubleshoot together:

Plan on a site visit with your AV personnel to scope out any physical challenges in relation to AV delivery. Be upfront with any live streaming or supplementary content and files.

Deliver the goods:

Supply all presentations to your AV supplier at least one week prior to the event and request that they test them.

Look for more creative ideas at ignitemag.ca. To share your own best practices with other readers, meet us on Facebook and Twitter.


Editor's Choice

Sparkle and Shine



Our Nanaimo and Parksville Qualicum Beach Meetings Guide is your go-to source for information on its impressive meeting and conference venues and spectacular group experiences. Visit our Destination Collection to download your copy of this and other great destination guides, including Ottawa, Toronto, Calgary and the Okanagan Valley, full of insider tips to take the guesswork out of planning your next event.


Save the date

CSAE Calgary

When: October 28 - 30, 2015
Where: Calgary, Alberta
What's in it for you: An interactive trade show, super keynote speakers, a comprehensive education schedule and plenty of networking opportunities.


CanSPEP Day & Supplier Showcase

When: October 23, 2015
Where: The Westin Bristol Place Hotel, Mississauga, ON
What's in it for you: The day starts with the organization's annual general meeting and a supplier showcase with a networking lunch. A keynote by Grail Noble of YellowHouse Events will close the day.


Northern Ontario Tourism Summit

When: November 16 - 18, 2015
Where: Sault Ste. Marie, Algoma
What's in it for you: Workshops and networking, keynotes and a trade show to meet the needs of tourism operators in Northern Ontario.

Good to know

Here's to Your Health
For the thousands going to IMEX America this coming week, show organizers have your wellbeing at heart and have ways to help you attain it. During the show, try out some of the latest wellbeing workplace initiatives, such as a device-free meditation room, highlighting healthy eating habits, such as getting your "Five a Day" fruits and veggies and hosting a 5km organized run on Wednesday morning. You can also take part in guided meditation and mindfulness exercises. There's also a printed version of a Vision and Wellbeing Guide, to keep you refreshed and revived, during the long days—and nights—at the show.

Good Eats
Airplane food may finally get a run for its money, now that Air Canada has hired top chef David Hawksworth to collaborate on a selection of seasonal dining options including appetizers, salads, main courses and desserts in International Business Class and Maple Leaf lounges. Nine signature dishes were offered to guests at the press conference at the Toronto Conservatory of Music, including yellowfin tuna tataki with a scallion ginger vinaigrette, tamari roasted sablefish with bok choy, brown rice and chili miso and a dark chocolate fondant with blackberry compote.

2015 Incentives Survey
The Financial & Insurance Conference Planners (FICP) 2015 Incentives Survey says incentive programs are relatively stable this year with a 17 per cent increase in the number of programs. All respondents to the survey say they engage a destination management company for at least one service during their incentive programs, which is probably a good idea as 85 per cent hold at least one international program a year. Mobile apps are used by 40 per cent of programs and most incentive trips are staying the same length with only 14 per cent increasing the number of nights away.

Share your event news, case studies or story ideas with us here at ignitemag.ca.

Job code: Opportunities in the world of work

Sales Manager for JPdL Toronto and Niagara
You are an exceptional individual who is confident, creative, dynamic and full of energy for a sales manager position. You are a gifted communicator who can tell a story and share your vision. You are trusted by clients, colleagues and friends. You are passionate in general and specifically about Toronto & Niagara. You have a demonstrated history of success in developing new business and new niches in the meetings industry. You are results driven and are service oriented. Position is based in JPdL's Toronto office.

Conference Sales
Intertask Conferences is seeking a highly motivated individual to be a key sales contributor to our continued success, which primarily services Canadian and international associations, and government. Your job will be to sell the spectrum of Intertask meeting and event planning services in addition to building awareness of Intertask Conferences services through your solid relationship building and account management skills. This is an Ottawa-based position.
Senior Manager, Special Events
The Princess Margaret Cancer Centre is searching for a senior manager, special events to manage a portfolio of events including walk/runs, golf tournaments, galas and dinners with a budget of close to $1 million. You will manage and work with the special events staff and be responsible for the critical path, timelines and checklists, and work with internal and external suppliers. You will have a minimum of five years' event coordination and direct experience working with a not-for-profit organization.
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