There is something so alluring about escaping to the mountains. Whether you’re looking to take your incentive group on the ultimate bucket-list adventure or gather your delegates to a place that inspires big ideas by simply glancing out the conference room window, Whistler provides the setting for an unforgettable group event. Kick-start your planning with these helpful tips on designing the perfect program in Whistler, BC.   

#1: Select a Season 

Whistler works beautifully year-round, but each season has its strengths. Spring and fall offer excellent value, fewer crowds, and a refreshing pace for meetings. Summer brings long days and endless outdoor options, perfect for incentive trips or active programs. And winter delivers iconic snow and ski experiences that make events unforgettable.   

#2: Design for the Destination 

Whistler’s awe-inspiring alpine backdrop sets the stage for an impactful event, now it’s time tailor the program to your goals. You’ll want to incorporate the scenery and local culture into your agenda, and balance active adventures with downtime to keep participants refreshed. Booking early ensures the best rates and availability. 

Meeting in Whistler naturally fosters connection and engagement in ways few destinations can. Surrounded by majestic mountains, lush forests and serene lakes, attendees are encouraged to slow down, be present and connect on a deeper level. Shared experiences—from scenic gondola rides and exhilarating group adventures, such as ATV tours or ziplining, to relaxed fireside conversations—dissolve formal barriers and inspire genuine interaction. 

 

Whistler’s pedestrian-friendly village further enhances this sense of community, allowing delegates to meet and collaborate effortlessly throughout their stay. More than just a beautiful setting, Whistler immerses groups in an atmosphere of adventure, discovery and shared achievement.  

 

#3: Getting There 

Planners are often surprised by how easy Whistler is to reach. It’s only a two-hour drive from Vancouver along the stunning Sea-to-Sky Highway, yet it feels like a true getaway. Once there, everything is within walking distance, so moving your group is simple and cost-effective.  

Whistler’s mountain setting opens up fresh possibilities in every season. Tap into Tourism Whistler and experienced local DMCs to simplify your logistics plan.  

#4: Prep Your Attendees 

Clear communication on what to pack including comfortable footwear helps guests feel prepared and excited for their upcoming adventure. Are you considering hosting a biathlon at Whistler Olympic Park? Make sure attendees know to pack layers as they’ll be learning to ski and shoot like an Olympian!  

Designing a gala dinner in one of the destination’s iconic hotels or venues that set the stage for a magical night? They will definitely want to dress to impress for this one. 

Above all else, you want your attendees to arrive prepared for exploration. Whistler Village is packed with hundreds of restaurants, shops, bars, nightclubs and hotels, all within walking distance. 

For incentives, Whistler is a destination brimming with exclusive activities, from breathtaking float plane tours and dining on a glacier to ATV wildlife adventures and luxury spas. For corporate groups, the scenic trails offer a nature-inspired meeting room where delegates can build connections while hiking, skiing or mountain biking, depending on the time of year.   

#5: Ask the Experts 

Tourism Whistler, the resort’s official Convention and Visitors Bureau, provides a complimentary one-stop service to help meeting planners create seamless and impactful events. The team coordinates customized RFPs that include all hotel partners, off-site venues and local suppliers, ensuring planners receive
complete and accurate proposals.  

Tourism Whistler can also arrange personalized site visits and provide detailed quotes for function space at the Whistler Conference Centre. In addition, they offer insider information on local activities, dining, venues and transportation options. Throughout the planning process, the team supports organizers with delegate services, local introductions and expert guidance to ensure every detail contributes to an exceptional Whistler experience. 

Regardless of what experiences you decide to pack your agenda with, focus on fostering meaningful connection and storytelling—that’s where Whistler truly shines. Visit whistler.com/meetings to start planning your group’s adventure today!