Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:



NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.


You’re Virtually There

Remote access truly puts the green in San Francisco meeting

By Sandra Eagle

Two Canadian event planners, unable to physically attend the Green Meeting Industry Council (GMIC) 2014 conference in San Francisco, decided to participate electronically. Shawna McKinley, director of sustainability at MeetGreen, based in Vancouver, and Sandra Wood, CMP, manager, annual meeting at the Canadian Medical Association, based in Ottawa, Ont., communicated via Twitter and Google Hangouts and accessed four different sessions in San Francisco.

Fast facilitation

The GMIC conference utilized a live moderator—a virtual MC—who assisted discussions with participants via Google Hangouts, took live video tours of the exhibits for attendees and facilitated remote involvement by being their voice on-site. Virtual attendees could watch plenary sessions and interact via Twitter. There was also a Google Doc where virtual attendees could submit comments. Both McKinley and Wood took in live-streamed general sessions and participated in discussions. Wood asked the moderator for a tour of the exhibits so she could talk with suppliers via live streaming.

McKinley says it was a big plus to be able to take in some of the GMIC conference virtually, given it was not possible for her to travel to the event this year. “I think providing a remote option and promoting hybrid formats helps demonstrate lower-carbon ways to connect that align well with GMIC’s mandate. I did enjoy the selected sessions that were live streamed and was grateful for our virtual host’s effort to get us remote folks involved in not just watching, but providing input too, through Goggle Docs and Hangouts.”

Remotely inspired
For Wood, the experience has deepened her resolve to expand the chat room she set up for the Canadian Medical Association this year. “The virtual meeting space is a great and progressive thing to do. We have three staff currently taking the courses to work towards their Digital Event Specialist (DES) credentials and I will start the course this year. We are serious about virtual, it allows for greater access and reach. For associations who are all about influencing and creating communities, this is a natural fit.”

Google Hangouts
For the uninitiated, Google Hangouts is a free tool to conference up to 10 people at a time. Calls placed in Canada and the US are free. The participants share a screen and can write on documents all at the same time. The docs live offline and you can store them on Google Drive.

other articles in this section

Event Profile: Raising funds and spirits

2023 Trend Report

Better Booths

A Shift in Perspective

Timing is Everything

Spring Barometer Report

Getting Back Together Safely

Keep it Moving

Meetings Forecast

Ignite your Photo Ops

Post-pandemic Staffing Issues

Put DEI in your event’s DNA

Ignite your Video

Caring for the Caregivers

Green Business = Good Business

The Ignite Platform Primer

Case Study: Testing event restrictions

Making Space

Team Building Now

The Disposable Dilemma

Video Star

Case Study: Virtual Awards Show

Are you virtually covered?

Lights, Camera, Action!

2021 Trend Watch

Flight Forecast

Case Study: A hybrid event for meeting planners

Trading Spaces

Terms of Empowerment

Feeding the Future

Milestone reflections

Virtual Holiday Party Ideas

Case Study: Canadian Event Industry Awards

Stress Busters

Case Study: 100-person virtual mentoring event

The Power of Story

Event spotlight: ConferenceDirect meets at Caesars Forum Las Vegas

By the Numbers: October 2020 Edition

A Whole New [Virtual] World

Level Up

The Time is Now

Grab the Mic, Grow Your Business

Should you give interns a turn?

Up for Interpretation

Balancing Act

Back to Business: Insights from the MTCC

Back to Business: Insights from byPeterandPauls Hospitality Group

Back to Business: Insights from Industry Associations

Hands Off

Must-haves for the New Reality

Back to Business: Insights from White Oaks Resort & Spa

Gotta Get It: Golf Edition

The Art of Communication

Back to Business: Insights from Casa Loma Escape Series

The Ignite Guide to Masks

Parting thoughts

Back to Business: Insights from JW Marriott The Rosseau Muskoka

The new reality for... Speakers

The new reality for... Caterers

Fight Right

The new reality for... Team Building

Virtual Sponsorship How-To

The new reality for... Hotels

CanSPEP Connext Conference Kit

The new reality for... DMCs

How to turn delegates into social media brand ambassadors

The new reality for… CONVENTION CENTRES

Job Hunting Today

Your Event Contract Questions Answered

The New Reality for… RESORTS

Hack Away

Beyond Talking Heads

Keeping Connected

Be a Part of the Solution

Time Wise

One Big Virtual Reunion

There's No 'i'solation in Team

New Direction in a Time of Need

Financial Smarts

On the Bright Side

Talk to Me

Food Forward

The Value of Employee Sustainability

All the Right Moves

The Real Cost of RFPs

Valuable Video

Meetings Forecast 2020

RFP Writing 101

Epic Flight

Events that Matter

Trade Show Secrets

Taking Good Care

Oh Canada

Canadian Teambuilding

The Dilemma

We’re All in This Together

Trend Update

Vision Quest

Turn Off that Phone!

Get Into WEC 2019