Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:



NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.


Turn Off that Phone!

Device-free meeting trends

By I.J. Schecter

Of all people, meeting planners know that nothing replaces real, live human interaction. But anyone who has ridden the subway recently, spent time in Starbucks or watched any group of teenagers for more than ten minutes also knows that a prevalent and insidious enemy is threaten­ing this interaction: the smartphone. Sure, these devices help people stay connected—at least electronically. But they’re also highly addictive, seri­ously distracting and a potential menace to collaboration and productivity.

Performers such as Jack White, Alicia Keys and Chris Rock have banned mobile phones at their shows. Popular author and speaker Simon Sinek has encouraged a no-phones meetings approach. Now, some organiza­tional leaders are joining the phone-ban movement, too. Why? Because phones aren’t just an innocent distraction; they’re starting to prove a value-drain to business. A recent survey from CareerBuilder suggests that, among productivity killers in today’s workplaces, smartphones top the list.

Of course, encouraging people to detach from their phones today might seem challenging at best, radical at worst. So how do you sell phone-free meetings? Here are five strategies:

Jolt people out of their electronic FOMO (Fear Of Missing Out) paralysis and involve them on the dynamic human level. Tell a joke. Share a relevant personal story. Show a Dilbert cartoon. Play music. Get their attention up here, not down there.

The physical attachment to our phones is part of the mental dependency. Bring squishy balls, pencils with rubber-tassled erasers, markers, flipcharts—tactile objects that can help engage them in ways other than tapping icons.

No phones also means no laptops and no smartwatches. Issue a firm guiding edict: If you’re at the meeting, you’re at the meeting. Invite only those who truly need to be there, making it easier for them to meet this expectation.

Parents want to be reachable in case something happens at school. Fair enough. Ask them to assign the school’s number a specific ring­tone, so they don’t answer every other call, too.

A rule without a reason feels draconian. Banning phones may seem like you’re just flexing your authoritarian muscles. E-mail everyone explaining how much you value their knowledge and insight, and that you feel these are being compromised by the collective dependence on phones. Make it lighthearted—tell them you forget what half of them look like because everyone spends meetings looking down. If people understand you’re making the request because you value what they bring to the table, they’ll be more likely to accept it.

other articles in this section

Talk to Me

Food Forward

The Value of Employee Sustainability

All the Right Moves

The Real Cost of RFPs

Valuable Video

Meetings Forecast 2020

RFP Writing 101

Epic Flight

Events that Matter

Trade Show Secrets

Taking Good Care

Oh Canada

Canadian Teambuilding

The Dilemma

We’re All in This Together

Trend Update

Vision Quest

Turn Off that Phone!

Get Into WEC 2019

No Place Like Home

Get into the Tourney

Eating Cleaner

Marriott’s Bonvoy Launches

On the Quiet Side

Getting to Know You

Lifelong Learning

Dynamic Icebreakers

New Year, New You

The Next Step

Meeting Trends 2019

Dialled In

MPAHT Signs The Code

Holographic Magic

Light Touches

Screening Room

Attendee Survival Guide

Oh Canada!

Supporting Roles

Breaking Down the Barriers

Tour Guides

Happiness Matters

Deals on Meals

You need a ‘Workation’

Pop-Up Events

Green Event Trends

Risky Business

Tee Time!

On the Quiet Side

The Next Generation

First Aid Facts

How to Get your Productivity back

A Sense of Taste

RFP 101

Ignite your Panel Discussions

Stay-Put Strategies

Words of Wisdom

Copyright Knowledge

The Power of Hindsight

Liquid Assets

Grape Escapes


Geofencing Technology

Social Media Smarts

Online Registration

Master your MC Smarts

Demographic Shift

Ignite your Hiring Skills

Responsible Food Management

Save your Event from Disaster with Forward Thinking

You’re Virtually There

Event Music

Taking a Constructive View of Negative Feedback

Boosting Numbers for Less-attended Events

Team Mentality

Beyond the RSVP

Langdon Hall, Cambridge, ON

Site Selection Smarts

A Green Seal of Approval

Get to know Natalie Wilson, CMM, CMP

Swamped by short RFP turnaround times?

Meeting Room Design

Embracing Hybrid Meetings

Beyond the Schmooze

Learning by Experience

E-clutter Management

Ignite Your Power of Persuasion

Animal Ambassadors

The Lanyard Problem

Is it time to beef up breaky?

Green Key Meetings

Ignite your Budget Carving Skills

Industry Ethics

Planning Accessible Meetings

Google+ for Event Planning

Short Lead Times

Pinterest your Event Ideas

Guidelines for Ont. Business Event Planners

A Reason to Smile: Developing Guidelines with TICO

TICO, As I See It