Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:

sq.ft.

Capacity:

NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.

look_for_new_issue

The Dilemma

By Allan Lynch

Climate change impacts everyone, every place and every industry. It’s such a pervasive issue that three years ago, 195 countries signed the Paris Climate Accords. The objective was to inspire countries to set their own timelines for reducing the rate of global warming to two degrees, which still left parts of the world at risk from rising sea levels and temperatures. However, in October 2018 the UN’s Intergovernmental Panel on Climate Change (UNIPCC) warned that exceeding a 1.5-degree temperature rise could kill all coral reefs by 2040, and exacerbate the frequency of major wildfires, heat waves, droughts, storms and flooding.

Climate change also contributes to the frequency and intensity of typhoons, cyclones, hurricanes, tornadoes and tsunamis. This means the meetings sector has to factor in climate specialists’ predictions when considering program timing and destinations.

The 2017 and 2018 hurricane seasons were an insight into the future. The catastrophic 2017 Atlantic hurricane season resulted in 3,000 deaths and over $282 billion in damage across the Caribbean and Texas. That bill doesn’t include the cost of disrupted and cancelled travel and business.

The 2018 hurricane season expanded its reach and damage as far north as Maryland, Lake Michigan and Atlantic Canada.

Focusing on where the bulk of Canadian groups travel for events, Ignite checked with climate specialists at the National Oceanic and Atmospheric Administration (NOAA).

NOAA scientist Tom Knutson says, “We cannot yet say whether global warming is going to lead to an increase in hurricane occurrence in more northern regions, such as Canada. The science is still developing.” However, he adds, “We have some confidence that the hurricanes they [Eastern Canada] experience will gradually become stronger on average,” but the good news is this is not over the short-term.

A paper published by NOAA suggests while there won’t be a growth in the number of hurri­canes, there is a potential for significant increase of high-intensity hurricanes over this century. “Note that these are very general projections for the next 100 years. Subsequent work sup­ports the notion that the fraction of hurricanes that reach Category 4 and 5 levels is likely to increase, but we have less confidence that the annual number of Category 4 and 5 hurricanes will increase in the Atlantic.”

The issue of intensity goes to the destination damage, like what Hurricane Maria, a Category 4 storm, did to places like Puerto Rico and Dominica.

Beyond the headline-making weather destruc­tion are developments in mild weather patterns. NOAA researcher Sarah Kapnick says, “Changes in mild weather days are due to changes in tem­perature, precipitation or humidity. In general, mild weather days are lost in the tropics due to increases in temperature (days become too hot) and humidity. Mild weather days are generally gained in the mid-to-high latitudes (above 45°N, where Seattle and Canada are located) and at high elevations due to increasing temperatures (where cold non-mild weather days are replaced by warmer mild weather days in the future). While this is positive if you enjoy being outside, other research has shown this is at the expense of the number of days when snow can occur, decreasing the amount of snowfall in many places, which is an issue for water resources and tourism.”

Over the next century, NOAA projects that Vancouver, Seattle, Montreal, Ottawa and Toronto will add three weeks of mild weather, while Orlando and the Caribbean will lose three weeks to the discomfort of heat and humidity.

Changing weather means planners can turn to their insurer for advice. Andrew Spencer, an account executive with Prolink Insurance in Toronto, says, “Because these events are becoming more frequent and of a greater mag­nitude, in the last five years, sales of our Events Cancellation Insurance has gone up tenfold.”

So before committing to a contract, see what the insurance industry thinks of your time and destination. Their opinion could be reflected in higher premiums or an outright refusal to provide coverage.

Spencer’s advice is to consider whether to insure anticipated revenues or budget, then asking “what happens if there is a significant incident that leads to the attendance of your event being reduced by a big factor, but doesn’t merit cancellation of the entire event? A lot of insurance policies will only pay out if the entire event is cancelled. However, a good event can­cellation policy will cover additional costs due to postponement or relocation. In this case, it’s in the insurance company’s best interest to work with the event planner to relocate [the event].” It’s one tool to prevent bad weather from ruining your program.

other articles in this section

The Dilemma

We’re All in This Together

Trend Update

Vision Quest

Turn Off that Phone!

Get Into WEC 2019

No Place Like Home

Get into the Tourney

Eating Cleaner

Marriott’s Bonvoy Launches

On the Quiet Side

Getting to Know You

Lifelong Learning

Dynamic Icebreakers

New Year, New You

The Next Step

Meeting Trends 2019

Dialled In

MPAHT Signs The Code

Holographic Magic

Light Touches

Screening Room

Attendee Survival Guide

Oh Canada!

Supporting Roles

Breaking Down the Barriers

Tour Guides

Happiness Matters

Deals on Meals

You need a ‘Workation’

Pop-Up Events

Green Event Trends

Risky Business

Tee Time!

On the Quiet Side

The Next Generation

First Aid Facts

How to Get your Productivity back

A Sense of Taste

RFP 101

Ignite your Panel Discussions

Stay-Put Strategies

Words of Wisdom

Copyright Knowledge

The Power of Hindsight

Liquid Assets

Grape Escapes

Icebreakers!

Geofencing Technology

Social Media Smarts

Online Registration

Master your MC Smarts

Demographic Shift

Ignite your Hiring Skills

Responsible Food Management

Save your Event from Disaster with Forward Thinking

You’re Virtually There

Event Music

Taking a Constructive View of Negative Feedback

Boosting Numbers for Less-attended Events

Team Mentality

Beyond the RSVP

Langdon Hall, Cambridge, ON

Site Selection Smarts

A Green Seal of Approval

Get to know Natalie Wilson, CMM, CMP

Swamped by short RFP turnaround times?

Meeting Room Design

Embracing Hybrid Meetings

Beyond the Schmooze

Learning by Experience

E-clutter Management

Ignite Your Power of Persuasion

Animal Ambassadors

The Lanyard Problem

Is it time to beef up breaky?

Green Key Meetings

Ignite your Budget Carving Skills

Industry Ethics

Planning Accessible Meetings

Google+ for Event Planning

Short Lead Times

Pinterest your Event Ideas

Guidelines for Ont. Business Event Planners

A Reason to Smile: Developing Guidelines with TICO

TICO, As I See It

Identity Crisis! Ontario Planners as Travel Agents?

Armchair Site Inspections

Planners as travel agents?

Hybrid Meetings

Green Meeting Venues

Virtual Familiarization Trips: FAMTripTV

Independent Meeting Planners

Certification in Meetings Management

Ignite your Delegating Skills

Green Meetings

Event Planning: Lessons Learned

Planning a Low-Budget Event

Boost your Event Attendance

Familiarization Trip Etiquette