Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:



NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.


The Next Step

Gone as far as you can with traditional strategies to reduce your event’s footprint? Consider carbon offsets.

By Trish Snyder

You could say the Canadian Medical Association earned a green bill of health for its annual general meeting in Vancouver last year. Among other initiatives, event organizers arranged for attendees to have access to bikes, diverted 90 per cent of the event waste from landfill and hosted delegates at sustainable hotels. Then they went a step further in shrinking the carbon footprint of the conference: they invested in a forest protection project on Quadra Island, BC, by purchasing carbon offsets. Here's what you need to know to determine if they're a good option for your events:

How carbon offsets work
The David Suzuki Foundation describes carbon offsetting as a service: a buyer pays someone else to reduce green house gas emissions on their behalf. That means anyone can reduce their carbon footprint by investing in projects (such as wind farms or carbon capture) that reduce carbon dioxide emissions. Carbon offsets won’t take back the emissions generated by your conference, but they can balance their negative effects when the revenue from the sale of offsets is used to make a positive impact on the environment.

Carbon offsets should never be the first step, says Vancouver-based event sustainability consultant Shawna McKinley. “Reducing emissions should always be paramount, followed by taking responsibility for unavoidable emissions through offsetting. Attendees are much more supportive of offsetting when they see sincere efforts to reduce negative impacts first.”

What offsets are available?
Google “carbon offset providers” and you’ll find plenty in Canada and abroad. Some manage their own sustainable projects while others serve as brokers. If you prefer to shop Canadian, look carefully at the projects available: a Canadian vendor may be supporting ventures beyond our borders. The David Suzuki Foundation recommends projects that prioritize climate protection—renewable energy and energy efficiency—since they create a permanent climate benefit and support a green energy economy. Projects should also meet strong independent standards, such as The Gold Standard. Finally, make sure the projects are “additional,” meaning they would not have happened anyway.

What is the cost?
First, calculate your event’s emissions. To get credible numbers, and align with international protocols around calculations, leave this to your offset provider. Depending on the event, the typical cost to offset an attendee’s footprint is less than $20. Your organization can pay for the offsets; you can work the cost into the registration fee; you can find a sponsor for the offsets; or you can use a combination. For McKinley, mandatory offsets just make sense. “The meetings industry could collectively contribute $2 billion US toward investments in cleaner, renewable energy solutions.”

other articles in this section

Keep it Moving

Meetings Forecast

Ignite your Photo Ops

Post-pandemic Staffing Issues

Put DEI in your event’s DNA

Ignite your Video

Caring for the Caregivers

Green Business = Good Business

The Ignite Platform Primer

Case Study: Testing event restrictions

Making Space

Team Building Now

The Disposable Dilemma

Video Star

Case Study: Virtual Awards Show

Are you virtually covered?

Lights, Camera, Action!

2021 Trend Watch

Flight Forecast

Case Study: A hybrid event for meeting planners

Trading Spaces

Terms of Empowerment

Feeding the Future

Milestone reflections

Virtual Holiday Party Ideas

Case Study: Canadian Event Industry Awards

Stress Busters

Case Study: 100-person virtual mentoring event

The Power of Story

Event spotlight: ConferenceDirect meets at Caesars Forum Las Vegas

By the Numbers: October 2020 Edition

A Whole New [Virtual] World

Level Up

The Time is Now

Grab the Mic, Grow Your Business

Should you give interns a turn?

Up for Interpretation

Balancing Act

Back to Business: Insights from the MTCC

Back to Business: Insights from byPeterandPauls Hospitality Group

Back to Business: Insights from Industry Associations

Hands Off

Must-haves for the New Reality

Back to Business: Insights from White Oaks Resort & Spa

Gotta Get It: Golf Edition

The Art of Communication

Back to Business: Insights from Casa Loma Escape Series

The Ignite Guide to Masks

Parting thoughts

Back to Business: Insights from JW Marriott The Rosseau Muskoka

The new reality for... Speakers

The new reality for... Caterers

Fight Right

The new reality for... Team Building

Virtual Sponsorship How-To

The new reality for... Hotels

CanSPEP Connext Conference Kit

The new reality for... DMCs

How to turn delegates into social media brand ambassadors

The new reality for… CONVENTION CENTRES

Job Hunting Today

Your Event Contract Questions Answered

The New Reality for… RESORTS

Hack Away

Beyond Talking Heads

Keeping Connected

Be a Part of the Solution

Time Wise

One Big Virtual Reunion

There's No 'i'solation in Team

New Direction in a Time of Need

Financial Smarts

On the Bright Side

Talk to Me

Food Forward

The Value of Employee Sustainability

All the Right Moves

The Real Cost of RFPs

Valuable Video

Meetings Forecast 2020

RFP Writing 101

Epic Flight

Events that Matter

Trade Show Secrets

Taking Good Care

Oh Canada

Canadian Teambuilding

The Dilemma

We’re All in This Together

Trend Update

Vision Quest

Turn Off that Phone!

Get Into WEC 2019

No Place Like Home

Get into the Tourney

Eating Cleaner

Marriott’s Bonvoy Launches

On the Quiet Side

Getting to Know You

Lifelong Learning