Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:



NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.


Planning Accessible Meetings

Resources and tips to make accessible meetings easier to plan

By Sandra Eagle

According to Statistics Canada, about 4.4 million Canadians reported having a disability in 2006. With an aging baby boomer population, those numbers are about to swell in the next decade or so. We’ve rounded up some resources and tips to make accessible meetings easier to plan.

1. A Way with words: Words are powerful, so you need to be careful when using terminology in promotions, press releases and meeting materials, in print and online. Human Resources and Skills Development Canada have a lexicon of appropriate words and general guidelines for the portrayal and communication for people with disabilities. 

2. Access Guide Canada: This online resource highlights accessible public places, disability organizations and resources in Canada, arranged geographically. Businesses and individuals are encouraged to add to the listings.

3. Show me the way: Disability access symbols instantly advertise the type of services available at your meeting or event. You can get a complete set of free symbols in TIFF format in a zip file at:

4. Real-time text: Communication Access Realtime Translation (CART) allows deaf or hard of hearing individuals to view a real-time text translation of conversation using computer aided transcription software. CART services can be provided for a single person or for a group, and can provide translations for multiple breakout sessions. 

5. Need to know: As of January 2012, the Accessibility for Ontarians with Disabilities Act (AODA) became law. The province will develop, implement and enforce accessibility standards with respect to goods, services, facilities, accommodation, employment buildings and structures before January 1, 2025. If you are an Ontario business with more than 20 employees, you will need to report on your accessibility compliance.

other articles in this section

Event Profile: Raising funds and spirits

2023 Trend Report

Better Booths

A Shift in Perspective

Timing is Everything

Spring Barometer Report

Getting Back Together Safely

Keep it Moving

Meetings Forecast

Ignite your Photo Ops

Post-pandemic Staffing Issues

Put DEI in your event’s DNA

Ignite your Video

Caring for the Caregivers

Green Business = Good Business

The Ignite Platform Primer

Case Study: Testing event restrictions

Making Space

Team Building Now

The Disposable Dilemma

Video Star

Case Study: Virtual Awards Show

Are you virtually covered?

Lights, Camera, Action!

2021 Trend Watch

Flight Forecast

Case Study: A hybrid event for meeting planners

Trading Spaces

Terms of Empowerment

Feeding the Future

Milestone reflections

Virtual Holiday Party Ideas

Case Study: Canadian Event Industry Awards

Stress Busters

Case Study: 100-person virtual mentoring event

The Power of Story

Event spotlight: ConferenceDirect meets at Caesars Forum Las Vegas

By the Numbers: October 2020 Edition

A Whole New [Virtual] World

Level Up

The Time is Now

Grab the Mic, Grow Your Business

Should you give interns a turn?

Up for Interpretation

Balancing Act

Back to Business: Insights from the MTCC

Back to Business: Insights from byPeterandPauls Hospitality Group

Back to Business: Insights from Industry Associations

Hands Off

Must-haves for the New Reality

Back to Business: Insights from White Oaks Resort & Spa

Gotta Get It: Golf Edition

The Art of Communication

Back to Business: Insights from Casa Loma Escape Series

The Ignite Guide to Masks

Parting thoughts

Back to Business: Insights from JW Marriott The Rosseau Muskoka

The new reality for... Speakers

The new reality for... Caterers

Fight Right

The new reality for... Team Building

Virtual Sponsorship How-To

The new reality for... Hotels

CanSPEP Connext Conference Kit

The new reality for... DMCs

How to turn delegates into social media brand ambassadors

The new reality for… CONVENTION CENTRES

Job Hunting Today

Your Event Contract Questions Answered

The New Reality for… RESORTS

Hack Away

Beyond Talking Heads

Keeping Connected

Be a Part of the Solution

Time Wise

One Big Virtual Reunion

There's No 'i'solation in Team

New Direction in a Time of Need

Financial Smarts

On the Bright Side

Talk to Me

Food Forward

The Value of Employee Sustainability

All the Right Moves

The Real Cost of RFPs

Valuable Video

Meetings Forecast 2020

RFP Writing 101

Epic Flight

Events that Matter

Trade Show Secrets

Taking Good Care

Oh Canada

Canadian Teambuilding

The Dilemma

We’re All in This Together

Trend Update

Vision Quest

Turn Off that Phone!

Get Into WEC 2019