Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:



NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.


First Aid Facts

Are you prepared for unexpected medical emergencies at your event?

By Angela Kryhul

Comfort and safety are keys to the success of any event. That’s why it’s important to consider an event’s first-aid requirements early in the planning process.

A combination of factors will determine whether you need to book medical first responders (MFR). First: check the terms of your insurance plan or event permit, suggests Grant MacDonald, director of community services, national office, St. John Ambulance. Second: use common sense to assess the risks and try to anticipate the chances of minor (or worse) injuries during your event.

It stands to reason that events involving intense physical activity will have a higher risk of injuries. Tough Mudder—whose obstacle course events are held throughout North America and involve anything from scaling mud pits to crawling between tangled rows of barbed wire—works with local contracted medical service providers. “We also work with industry safety experts—advanced life support providers, emergency medical technicians, paramedics, water rescue technicians and local medical and emergency response personnel—to continually review our obstacle designs, standard operating procedures and response capabilities,” says a Tough Mudder spokeswoman.

But heart attacks, falls and other injuries can happen regardless of the event. Here’s what to consider in assessing the risk:

• Venue size and location

• Distance to the nearest hospital, paramedic or fire service

• Inside and/or outside

• Urban or rural setting

• Daytime or nighttime event

• Event duration (hours/days)

• Number of attendees

• Demographics of attendees (Children? Seniors?)

• Seasonal/weather factors

• Presence of alcohol and/or recreational drugs

• Issues encountered at this event in the past

Finding First-Aiders

Community, not-for-profit organizations, such as St. John Ambulance and Canadian Ski Patrol, provide on-site MFR services. St. John Ambulance does not charge a fee, but encourages donations ($400-600 for an eight-hour day) to offset the cost of supplies, transportation, volunteer training and other expenses.

Several private, for-profit companies offer a menu of on-site services ranging from basic first aid to paramedic ambulance services. Costs vary and can reach as high as $200-plus per hour, MacDonald says.

Contact the local paramedic service to see whether they offer on-site service, or are willing to add your event to that day’s roster of regular duties covered by local paramedics and ambulances.

Location, Location, Location

Some venues have a permanent first-aid room. If yours does not, ask your MFR to choose the best spot to set up their first-aid station. If your event involves multiple venues, locations or a wide area (like a golf course), consider multiple stations or extra MFRs who can patrol on bike or golf cart.

TIP: Ask whether your MFRs are trained to recognize and stabilize mental health situations such as panic attacks or psychotic symptoms.

other articles in this section

First Aid Facts

How to Get your Productivity back

A Sense of Taste

RFP 101

Ignite your Panel Discussions

Stay-Put Strategies

Words of Wisdom

Copyright Knowledge

The Power of Hindsight

Liquid Assets

Grape Escapes


Geofencing Technology

Social Media Smarts

Online Registration

Master your MC Smarts

Demographic Shift

Ignite your Hiring Skills

Responsible Food Management

Save your Event from Disaster with Forward Thinking

You’re Virtually There

Event Music

Taking a Constructive View of Negative Feedback

Boosting Numbers for Less-attended Events

Team Mentality

Beyond the RSVP

Langdon Hall, Cambridge, ON

Site Selection Smarts

A Green Seal of Approval

Get to know Natalie Wilson, CMM, CMP

Swamped by short RFP turnaround times?

Meeting Room Design

Embracing Hybrid Meetings

Beyond the Schmooze

Learning by Experience

E-clutter Management

Ignite Your Power of Persuasion

Animal Ambassadors

The Lanyard Problem

Is it time to beef up breaky?

Green Key Meetings

Ignite your Budget Carving Skills

Industry Ethics

Planning Accessible Meetings

Google+ for Event Planning

Short Lead Times

Pinterest your Event Ideas

Guidelines for Ont. Business Event Planners

A Reason to Smile: Developing Guidelines with TICO

TICO, As I See It

Identity Crisis! Ontario Planners as Travel Agents?

Armchair Site Inspections

Planners as travel agents?

Hybrid Meetings

Green Meeting Venues

Virtual Familiarization Trips: FAMTripTV

Independent Meeting Planners

Certification in Meetings Management

Ignite your Delegating Skills

Green Meetings

Event Planning: Lessons Learned

Planning a Low-Budget Event

Boost your Event Attendance

Familiarization Trip Etiquette

Meeting Planner Entrepreneurs

Career Recognition

Tips for Successful Meetings

That's Entertainment!

Recipes for Teambuilding Success

Cover Up!

Got the Social Media Blues?

Online Event Registration

The Wi-Fi Movement

Ignite Your Inner Entrepreneur

A 10-Step Plan for your Best Corporate Holiday Party Ever!

Speaker ROI

An Event to Remember

Green + Lean Meetings

Cool Ways to Promote Teamwork

Site Selection Considerations for the Meeting Event Planner

Bullet-proof your Meeting Planning Budget

Conference Organization

Sample RFP

8 Ways to Wow Meeting Attendees

Going 'pro' as a meeting planner