Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:

sq.ft.

Capacity:

NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.

look_for_new_issue
deals.pinnaclehotels.ca

Tips for Successful Meetings

Ensure your pivotal face-to-face meetings are effective and powerful

Ida Shessel, president of Thornhill, Ont.-based Let Us Facilitate (letusfacilitate.com) and author of 77 Tips for Absolutely Great Meetings and Meeting With Success: Tips for Great Meetings (Multi-Media Publications Inc., mmpubs.com) has more than 20 years of experience as a facilitator in the business and academic sectors. She works under the acronym structure that every meeting should have a “POINT.” Here’s how:

P for Purpose. Everyone has attended a meeting where the purpose is not really defined, and ramblings, disagreements and time-wasting chatter is the result. Shessel says to summarize the purpose in one sentence, such as “to generate a list of possible meeting venues.”

O for Organization. While you don’t have to go overboard with pages and pages of direction, a one-page agenda containing timing, presenter responsibilities and follow-up actions will help attendees feel like they know what’s ahead and what to expect.

I for Interaction. Always set aside some time for all meeting members to have a chance to express ideas and freestyle idea generating—even five to 10 minutes set aside for a brainstorming session, for example, will up the energy in the room and give tired brains a jolt.

N for Navigation. Every successful meeting has a captain that steers the ship, says Shessel. Most of the time it is the most senior person in the room, but not always. In some innovative situations, a meeting leader is assigned who is responsible for keeping discussions on track and the meeting moving towards its intended goal. “In other words, good leadership that steers the meeting, taking control when necessary to avoid derailments and other difficult situations,” she says.

T for Tasks Assigned. Dole out all the small tasks that meeting attendees will enjoy being part of. Make sure there is a timekeeper, a note-taker, contributors and a facilitator. It’s easy to see how setting up a solid base in advance allows ideas to flow freely through a secure structure.

other articles in this section

Words of Wisdom

Copyright Knowledge

The Power of Hindsight

Liquid Assets

Grape Escapes

Icebreakers!

Geofencing Technology

Social Media Smarts

Online Registration

Master your MC Smarts

Demographic Shift

Ignite your Hiring Skills

Responsible Food Management

Save your Event from Disaster with Forward Thinking

You’re Virtually There

Event Music

Taking a Constructive View of Negative Feedback

Boosting Numbers for Less-attended Events

Team Mentality

Beyond the RSVP

Langdon Hall, Cambridge, ON

Site Selection Smarts

A Green Seal of Approval

Get to know Natalie Wilson, CMM, CMP

Swamped by short RFP turnaround times?

Meeting Room Design

Embracing Hybrid Meetings

Beyond the Schmooze

Learning by Experience

E-clutter Management

Ignite Your Power of Persuasion

Animal Ambassadors

The Lanyard Problem

Is it time to beef up breaky?

Green Key Meetings

Ignite your Budget Carving Skills

Industry Ethics

Planning Accessible Meetings

Google+ for Event Planning

Short Lead Times

Pinterest your Event Ideas

Guidelines for Ont. Business Event Planners

A Reason to Smile: Developing Guidelines with TICO

TICO, As I See It

Identity Crisis! Ontario Planners as Travel Agents?

Armchair Site Inspections

Planners as travel agents?

Hybrid Meetings

Green Meeting Venues

Virtual Familiarization Trips: FAMTripTV

Independent Meeting Planners

Certification in Meetings Management

Ignite your Delegating Skills

Green Meetings

Event Planning: Lessons Learned

Planning a Low-Budget Event

Boost your Event Attendance

Familiarization Trip Etiquette

Meeting Planner Entrepreneurs

Career Recognition

Tips for Successful Meetings

That's Entertainment!

Recipes for Teambuilding Success

Cover Up!

Got the Social Media Blues?

Online Event Registration

The Wi-Fi Movement

Ignite Your Inner Entrepreneur

A 10-Step Plan for your Best Corporate Holiday Party Ever!

Speaker ROI

An Event to Remember

Green + Lean Meetings

Cool Ways to Promote Teamwork

Site Selection Considerations for the Meeting Event Planner

Bullet-proof your Meeting Planning Budget

Conference Organization

Sample RFP

8 Ways to Wow Meeting Attendees

Going 'pro' as a meeting planner