Meetings + Events

The power of gathering people

room space calculator

Find out how many people will fit in your room or what size room you need for your number of attendees.

Step 1
Choose a Room Layout type:

Step 2
Enter one of the following to determine the other:

Room Size:

sq.ft.

Capacity:

NOTE: This is a starting guideline only. Accuracy for your particular event cannot be guaranteed.

look_for_new_issue
Advertisement

That's Entertainment!

The inside scoop on how to book high-profile entertainers for your next event

A recent education session facilitated by the International Special Events Society Canada revealed some savvy insider info on how to book high-profile entertainers for your next corporate event.

Michael Grit, theatre manager at the Richmond Hill Centre for the Performing Arts (richmondhill.ca), revealed some memorable tips if you ever think about booking star power for a corporate event. Highlights include:

Who to choose? If you are asked to book someone for an event that will knock the socks off your attendees, carefully consider your audience’s age range, your budget, what you want to achieve (impress, challenge, inspire?). Everyone is available for a price. Everyone, says Grit.

How to Reach Them? “I have done a Google search on an entertainer I’m interested in and within a few emails I am speaking to their agent on the phone,” says Grit. Big artist agencies will also provide you with a connection. Biggest ones? William Morris Agency (wma.com) in the U.S., and S.L. Feldman & Associates (slfa.com) in Canada.

The Agent Game: Make sure agents know you are not “single sourcing,” says Grit. “Let them know you are in contact with other agencies and you would like their best price. Don’t be afraid to talk to different agencies and also ask for their suggestions.”

Money, Money, Money: When preparing a budget for your to-die-for talent, always think about the overall cost of bringing the artist in for your event, which on top of base artist fees will include: music royalty fees (3% of artist fees), transportation fees for artist, hospitality cost for the artist, plus miscellaneous expenses and insurance. “I usually take the artist fee and double it in order to get a picture of what it will all end up costing,” says Grit.

The Realities: A 50% deposit is required when the contract is signed. Once the contract is signed, you will not hear from anyone again until the road manager calls you to go over and update the rider (did you know Celine Dion has a 200-page rider?), and will walk you through the show.

other articles in this section

Ignite your Panel Discussions

Stay-Put Strategies

Words of Wisdom

Copyright Knowledge

The Power of Hindsight

Liquid Assets

Grape Escapes

Icebreakers!

Geofencing Technology

Social Media Smarts

Online Registration

Master your MC Smarts

Demographic Shift

Ignite your Hiring Skills

Responsible Food Management

Save your Event from Disaster with Forward Thinking

You’re Virtually There

Event Music

Taking a Constructive View of Negative Feedback

Boosting Numbers for Less-attended Events

Team Mentality

Beyond the RSVP

Langdon Hall, Cambridge, ON

Site Selection Smarts

A Green Seal of Approval

Get to know Natalie Wilson, CMM, CMP

Swamped by short RFP turnaround times?

Meeting Room Design

Embracing Hybrid Meetings

Beyond the Schmooze

Learning by Experience

E-clutter Management

Ignite Your Power of Persuasion

Animal Ambassadors

The Lanyard Problem

Is it time to beef up breaky?

Green Key Meetings

Ignite your Budget Carving Skills

Industry Ethics

Planning Accessible Meetings

Google+ for Event Planning

Short Lead Times

Pinterest your Event Ideas

Guidelines for Ont. Business Event Planners

A Reason to Smile: Developing Guidelines with TICO

TICO, As I See It

Identity Crisis! Ontario Planners as Travel Agents?

Armchair Site Inspections

Planners as travel agents?

Hybrid Meetings

Green Meeting Venues

Virtual Familiarization Trips: FAMTripTV

Independent Meeting Planners

Certification in Meetings Management

Ignite your Delegating Skills

Green Meetings

Event Planning: Lessons Learned

Planning a Low-Budget Event

Boost your Event Attendance

Familiarization Trip Etiquette

Meeting Planner Entrepreneurs

Career Recognition

Tips for Successful Meetings

That's Entertainment!

Recipes for Teambuilding Success

Cover Up!

Got the Social Media Blues?

Online Event Registration

The Wi-Fi Movement

Ignite Your Inner Entrepreneur

A 10-Step Plan for your Best Corporate Holiday Party Ever!

Speaker ROI

An Event to Remember

Green + Lean Meetings

Cool Ways to Promote Teamwork

Site Selection Considerations for the Meeting Event Planner

Bullet-proof your Meeting Planning Budget

Conference Organization

Sample RFP

8 Ways to Wow Meeting Attendees

Going 'pro' as a meeting planner

order Valtrex