Your Opinion

Do you conduct surveys after your events?
 
Do you conduct surveys after your events?
Always
0%
Frequently
0%
Occasionally
100%
No
0%
 
look_for_new_issue
deals.pinnaclehotels.ca

The Kindest Cuts

A senior buyer with 17 years of travel organizing experience shares her cost-cutting tips!

Maria Care is a senior buyer at BASF Canada Inc., a Mississauga, Ont.-based chemical company. After 17 years organizing travel for 140 road warriors, Care knows exactly how to cut travel costs. 

  1. Preferred airline. In Canada, there’s not a lot of choice, but it's still important to have a contract that’s regularly renegotiated. In addition to getting the best corporate travel pricing, a good agent will uncover value-added options. TIP: Renegotiate annually.
  2. Value-added options. Travel passes can save a lot of money. Buy a bunch upfront and use them for last-minute bookings. Initial purchase might be $450 but a last-minute flight can run you upto $1,400. Care also gets a few extras thrown in like lounge passes and one free trip—an easy and effortless give-away for the company holiday raffle.
  3. Online booking. Care uses a dedicated travel agent who administers and runs their online booking program. She says the cost of the TMC beats having your people wasting time on Travelocity. When booking through a live agent one transaction costs $45; doing the same transaction with an online booking tool costs $8.
  4. Hotels. An historical spend is the most effective way to negotiate hotel rates, and once again, Care's agent supplies this information. The report crunches out the top 20 or 30 hotel chains BASF has used. Care looks at volume and city centres and then generally sticks to big chains to narrow down where the major money is. "It puts us in a position of power, instead of $190/night, we’ll get $110/night," she says. TIP: Renegotiate every two years.
  5. Cars. Here’s a case where money is not necessarily the driving force. Care noticed Enterprise was offering cars in city centres, unlike Hertz who she had been with for years but only had airport locations. Care started giving some business to Enterprise, while negotiating hard with Hertz to provide incentives for the inconvenience. Hertz realized they were losing market share so they are now starting to expand. TIP: The longer the contract the better, if you can sign for 10 years do it!

other articles in this section

A Fair Share

Parting Words

Data Dilemma

Getting on track

So Long, Swipecards

Take your Best Shot

Benefits of Integrating Mobile Payment Platforms

Trend Setter, Dorothy Dowling

Newest Cloud Technology

Is it Time to Dust Off your Corporate Travel Policy?

The Future Travel Credit Management Solution

Planes, trains and data plans

When employees fall ill on the road

Burnout Busters

The Rules of Compliance

Communal Spaces Boost Hotels' Comfort Factor

Making the most of travel and expense management systems

May the Best Vendor Win

Evaluating disaster recovery plans

On the Road Again

Hotels Taking Wellness to a Whole New Level

Corporate Travel Tracker

Controlling Corporate Travel Costs

The Anti-stress List

The Blurred Line Between Corporate Travel Manager and Planner

Big Flight Discounts for Small Businesses

Are Business Travellers Putting Corporate Data at Risk?

Timesaving Mobile App for Superior Car Service

Company Car or Driver-owned?

10 Healthy Travel Tips

Navigating Emerging Markets

Business Travel Etiquette

Rogue Travellers on Spending Sprees!

Business Travel and Health

Social Media and Travel Programs

Baggage Handler Confidential

Travel Expense Reporting

Buses Mean Business

Travel Budgets Analyzed

Q+A with Ron DiLeo

Progressive Extended-Stay Programs

Dynamic Hotel Pricing

The Perfect Travel Management Company

The Kindest Cuts

Green Businesses

Travel Policy Compliance

Car Sharing: The leaner, greener choice!

Expense Accountability

Hotel Program Success

Costly Corporate Credit Card Programs

Travel Less, Save More?

Dynamic Pricing

Travel Program Success

Meetings Abroad: Are you Prepared?

Maneuvering Through the RFP Process

Cross-Border Air Travel

Time for a Travel Policy

10 Ways to Avoid Business Travel Pitfalls

Bargaining Table Car Rental Tips for Corporate Planners

Creating Travel Policy Compliance

Sustainable Travel Tips

Crucial Travel Policy Changes to Save Time and Money

Tipping Guide for Business Travellers

Corporate Travel Policy

Passport Essentials and Other Requirements

Managing your Company's Travel Risks

Duty of care to travellers goes beyond borders